65 / 100

MICROSOFT OFFICE 365

How to use Office 365 in Remote teaching and learning

Microsoft Office 365 is the core of many schools’ email and communication services. School Outlook portals can be accessed by going to https://login.microsoftonline.com.

When you gain access to your new school account, you will be able to receive numerous benefits. With your email account, you can get Microsoft Office completely free, for both Microsoft Windows (ex. Dell, Lenovo, HP), from Apple, Microsoft, and Dell.

Additionally, with your schools’ email account; you can also enjoy nearly 20% off your cell phone bill, from the 4 major mobile carriers, as well as 10% off devices.

To download and install Microsoft Office Premium free for educators, you must sign in to your Outlook account. Once you sign in, you must click on the top left-hand corner to open the “App Launcher.” Once you follow the previous steps, you will see a list of Apps. 

Click where it says “Office 365”, this will take you to the download page. Once you follow the steps mentioned earlier, you will land on the “Install Office Apps” section. 

Take some time to explore this section, and get familiar with this interface considering how schools rely on this service for communication, collaboration, and much more. To download Microsoft Office which, includes Word, PowerPoint, and much more, now you click where it says “install Office Apps.” All you have to do now is follow the installation process. 

Once you follow the brief process of signing in and selecting your relevant options, you will be able to download and install the latest and most advanced Office, Excel, PowerPoint, and many more Microsoft apps for personal, and remote teaching and learning.

Office Online 

How to use Microsoft Office Online: Google and Microsoft have been competing for many years in similar areas, such as web search engines, browsers, and yes, office automation.

Formerly the reign of Microsoft Office was indisputable, but with the arrival of the GoogleDocs cloud gained much ground among those who only needed a simple app to write their documents. This could not be left unanswered by Microsoft.

Many people do not know that next to the free email account of Outlook, we also have a version of Office Online with its main applications, which we can use to edit files of various formats, just like what happens with Google Drive and Google Docs account.

In addition, among other advantages, Office Online has a feature that has no other service: full compatibility with the desktop version of Microsoft Office, which is undoubtedly a great advantage. It is also compatible with OneDrive (Dropbox), so it is possible to save our jobs there.

It can be used in any modern device with an Internet connection and has the main functionalities of Office Desktop, so it is indeed not a summary version of Office. 

How to access Office Online The easiest way to enter Office Online is through Outlook.com. After logging into Outlook with your Microsoft account, you will see a button in the upper left corner with nine squares in a 3×3 matrix formation. If you press that button, you will get a panel of options where you can choose to use Word Online, Excel Online, PowerPoint Online, and OneNote Online.

When we click on an icon, the corresponding application will open in a new tab, and everything we do can be saved on our PC or OneDrive. How to upload OneDrive documents in Office Online To begin, go to OneDrive.com and click Upload. 

Select the documents you want to share easily or those you want to access from any computer. When you see the document in OneDrive, click on it to start working. The changes will be saved automatically.

Online Once you start Microsoft Office Online, you can choose between two options: a new blank document, or choose one of several available templates.

Normally we choose New Blank Document, where we can create our document through the options offered by MS Office Online, such as the following tabs:

  • File: contains the commands to create a new document, open an existing one, and print the document. 
  • Start: we will find the commands to copy and paste, as well as commands to organize the paragraphs and we can choose letter styles. 
  • Insert: here we can insert tables, page breaks, symbols, images, and comments. Page layout: here we can adjust the margins of the text. 
  • References: here we can insert or show notes at the bottom of the page. 
  • Review: here we can manage the comments on the sheet. 
  • View: we can alternate between the Edit View and the Reading View. 

Word Online saves the changes automatically. Among other functions, Word Online offers:

Share documents online: we could share our documents by sending a link. Also, we can grant publisher powers to any user and thus work with other users in the same document. Click on File > Share > Share with other users. 

Comment in the browser: the comment balloons show you where in the document the comments were made. 

You can also answer some comments or cross out others. 

Add a header or footer: go to Insert > Header and Footer to add headers and footers in the document. 

Print in Word Online: go to File > Print. Word Online creates a PDF file that maintains all design and formatting details. Then you can send the PDF file to the printer and it will be printed normally. 

How to upload OneDrive documents in Office Online To begin, go to OneDrive.com and click Upload. Select the documents you want to share easily or those you want to access from any computer. When you see the document in OneDrive, click on it to start working. The changes will be saved automatically.

Word Online 

Once you start Microsoft Word online, you can choose between two options: a new blank document, or choose one of several available templates. Normally New Blank Document is the default, where new documents can be created. Word online is just like the offline word program available to 18download from office 365 for teachers.

Excel Online

When opening Excel Online we will see two options, as in Word: New Blank Book, or choose one of several available templates. 

The interface is very similar to Excel Desktop. The tabs we have available are the following:

  • File: contains the commands to create a new book, open an existing one, and print the book. 
  • Start: here are the commands to copy and paste as well as to format the cells and their contents. 
  • Insert: The Function command will show a dialog box with the list of available Excel functions. We can also insert tables and Excel charts
  • Data: the Calculate Book command will update the calculation of the formulas in our book.
  • Review: this tab allows us to manage the comments on the sheet.
  • View: we can alternate between the Edit View and the Reading View. 

Much like Word, in Excel, we can share new documents. In the upper right corner, you can click on the Share option, where you can add the emails of the people with whom you are going to share the file and to whom you will give editing powers it. 

We can also print documents in Excel Online. Select the cells or chart to print and then go to File > Print. If you want to write the entire sheet, go directly to the Print command. There you can get a preview of the print. If it seems appropriate, click on Print. 

PowerPoint Online

Similar to Word and Excel, when opening PowerPoint Online we can choose between New Presentation in White or from the array of templates offered by Microsoft. Additionally, you can go back and broth from the Online version to the native version.

Therefore, compared to G-Suite Microsoft provides the ability to use the programs without the need to be connected to the internet. I highly recommend using Office Online, and 365 if plan on using your flash drive to move stuff around.

PowerPoint Online offers several functions and features, such as: 

Choose a theme for our slide (Design tab) Choose a design for the slides (Image tab > Slides > Design) Add text (Start > Paragraph) Add an image (Insert > Image) Add transitions between the slides (Transitions tab) 19 Add an animation effect to an object (Animations tab) Share the presentation online (same as in Word and Excel) Print the slides in a PDF file (File > Print > Print) 

Microsoft Office Online is a complete tool for creating and storing documents online, with easy OneDrive and Dropbox integration.

Although it does not have all the features of Office Desktop considering is free, and the latter is not, it is undoubtedly quite functional to create documents of all kinds, and if you are an NYCDOE staff or parent, you have the advantage of using both Online, and offline version of Microsoft office.

Share This